Your bookkeeper can only work with the information they have. Sending the right documents each month keeps the bookkeeping accurate, reduces questions and helps avoid last-minute deadline stress.
Bank and card access
Most cloud systems use bank feeds, but your bookkeeper may still need statements if a feed breaks or a transaction needs checking.
- Business bank statements if requested
- Credit card statements
- Loan or finance statements
Sales information
Send invoices, sales reports or platform statements depending on how your business takes money.
- Sales invoices raised
- Till or card machine summaries
- Stripe, PayPal, Shopify, Etsy or marketplace reports
Purchase paperwork
Receipts and supplier invoices support the costs in your accounts. Without them, expenses may be unclear or harder to claim confidently.
- Supplier invoices
- Receipt uploads
- Subscription invoices from software tools
Payroll and staff information
If you have employees, your bookkeeping records should agree with payroll reports and pension costs.
- Payroll summary
- Pension contribution reports
- Details of staff reimbursements
Anything unusual
Tell your bookkeeper about loans, grants, asset purchases, finance agreements, personal spending, refunds or large one-off transactions.
- New finance agreements
- Large equipment purchases
- Money moved between personal and business accounts
Key takeaway
A monthly handover does not need to be long. It just needs to be complete and consistent.
